Clearing supports three co-owner options depending on your needs.
Sharing visibility into a specific asset with another individual
Sharing full access to an owner's portal with another individual
Splitting financials between multiple owners by percentage
Start by asking yourself: does this person need visibility, or do the financials actually need to be divided? If it's visibility only, review Options 1 or 2 to find what fits. If financials need to be split, jump to Option 3.
Shared Visibility Only (No financial split)
There are two ways to share visibility in Clearing depending on what the owner needs. Option 1 is sharing access to a specific asset, and Option 2 is sharing access to an entire owner portal.
For either option, the second owner must already exist in Clearing and have their owner portal account created before you can add them. If they haven't been invited yet, go to Owners → Invite Owners and send them an invite (or create their account) first.
Option 1 - Sharing only a Specific Asset
This option gives multiple users visibility into an asset's statements without splitting financials. Common examples include an owner or entity that has multiple owner profiles in Clearing but needs a single portal to view all of their assets in one place.
To enable this, navigate to the asset itself, scroll down to the Owner section, and add the additional owner under Additional Owners Visibility.
A few things to know about what this grants access to:
Only statements generated "By asset" for that specific asset will be visible to the added owner
The added owner will be able to add a bank account for that asset within their portal
If reservations are enabled on their owner profile, they will also be able to see reservations for that asset
Option 2 - Share Entire Owner Portal Access
Use this option to give another individual full access to an owner's portal. Common examples include another owner, partner, accountant, bookkeeper, or assistant needing full visibility into statements and reporting.
To enable this:
Go to the primary owner's profile in Clearing
Scroll down to Share Access to Other Owners
Click + to add another owner
Search for and select the owner you want to add
Save
What the secondary owner will see:
Once added, they'll see a dropdown in their portal to toggle between their main account and any accounts they've been granted access to. They can access shared accounts from the left side panel and select the account they want to switch to. This option is located just above Settings.
A few things to know:
If they are a primary owner on another asset, that asset will load first by default when they log in.
If they are not the primary owner on another asset, their portal will appear blank on initial login (this is expected). They will need to switch accounts first before they will see the shared asset.
The option to switch accounts is only visible to the owner when they're logged into their own portal, so you won't see it from your property manager side.
Option 3 - Financial Split (Co-owner setup with percentages)
Use this option if multiple people share ownership of a property and financials need to be divided by ownership percentage.
This feature is not enabled by default. Reach out to the Clearing team to have it turned on for your account before following these steps.
Once enabled:
Create a "Primary Owner". For example, this could be a combined name of both owners (e.g., John and Rachel) or a legal entity name (e.g., JR LLC)
Navigate to the asset you want to manage
Assign the "Primary Owner" that you just created to that asset
Navigate to the owners section, click the dropdown arrow next to the primary owner and select Create Co-Owners
Add each co-owner (name and email) and assign their ownership percentage (percentages must add up to 100%)
Important Note - if you import owners from your PMS, they will not automatically be available from the drop down of co-owners. You will have to manually create them as co-owners and can delete the original owner imported in from your PMS.
How statements work with co-owners:
Once enabled, you will see a new statement type called "By co-owner" under the Statements section.
This statement includes all standard sections, plus two new ones:
A Summary by Co-Owner section that breaks down the ending balance by ownership percentage
A Transactions billed to individual co-owners section that breaks down transactions assigned specifically to an individual co-owner
Expenses added at the asset level are automatically divided by ownership percentage. You can also assign an expense to a specific co-owner during the transaction creation process, which is useful when one owner has a cost that shouldn't be shared.
When processing payments, Clearing will split the payment according to each co-owner's percentage. Save bank account information to each co-owner's profile so it auto-populates at the payment stage.
Video Walkthrough
For a full walkthrough of the co-owner setup process, watch this short video:
Have questions? Reach out to our support team using the chat widget, we're happy to help!