For property managers and accountants, controlling when a period is closed is critical as it prevents new data from coming in and protects the accuracy of finalized statements. Clearing's new Lock Periods feature makes this simple. You can create a lock for any date range and review lock status for your transactions and bookings.
📹 Watch the walkthrough: Lock Periods Feature Overview
How to Access Lock Periods
Go to Reporting → Allocation Reports → All Allocations → Lock Periods.
This page shows a full history of all your locked periods and their current status.
Creating a Lock Period
Click the + icon to create a new period for the cycle you are working on (ex 03/01/2026 - 03/31/2026).
When first created, the period status will be Paused by default. While paused, new transactions and bookings can still be created within that date range, such as manual entries, PMS syncs, and bank or credit card imports.
Reviewing What's Outstanding Before Locking
Before you can switch a period to Ongoing (locked), all transactions and bookings within that period must be locked. Clearing will show you exactly what's still outstanding so nothing gets missed.
While the period is paused, click into the itemized details it to see what's outstanding where you can then fix, finalize, and lock.
Once all items are cleared, the outstanding count will drop to zero and the warning message will disappear, and you will now have the option to switch the period from Paused to Ongoing.
Locked Period Rules
When a period is Ongoing:
No new transactions or bookings can be manually or automatically created, deleted, or edited for that period
PMS syncs, bank imports, and credit card feeds will not add or update records in that period
Automations and rules will not apply to transactions or bookings within that period
Individual transactions and bookings will display a lock warning and cannot be unlocked and edited without Pausing the lock period.
Transactions and bookings will show a clear warning indicating they are part of a locked period. Clicking the warning will take you directly to the Lock Period screen so you can manage it quickly.
Note: Only admins can change a period's status from Ongoing to Paused.
Making Changes to a Locked Period
If you need to edit something within a locked period:
An Admin must go to Reporting → Allocation Reports → All Allocations → Lock Periods
Switch the period status from Ongoing to Paused
From there any team member can open the transaction or booking, make the necessary changes, and re-lock it
Return to the Lock Period and switch the status back to Ongoing
This keeps your period protected while still allowing intentional, admin-level corrections when needed.
Have questions? Reach out to us anytime, we're happy to help! 😊