📽️ Videos

Effectively managing rental bookings is critical for property managers looking to maintain precise financial records and meet owners’ expectations. However, once a booking is processed, it’s essential to ensure that no further changes can affect the financial data. This is where Clearing’s booking locking system comes into play. The system syncs booking updates in real time, integrates with your Property Management System (PMS), and offers a secure way to lock and manage bookings once they’ve been fully reconciled and payouts have been processed. By locking bookings, property managers can prevent unwanted updates, ensuring accurate records and a smooth reconciliation process.

Whether you’re dealing with vacation rentals or Short-Term Rentals, Clearing’s booking locking feature helps streamline online travel agency (OTA) payout reconciliation, guarantees secure booking management, and simplifies booking financial management.

Clearing’s booking locking feature provides property managers with a streamlined method for managing booking data after payouts have been completed. The automated booking updates from your PMS ensures that all booking financials are accurately recorded and kept in sync with the PMS. This feature is designed to prevent changes to booking data once bookings are reconciled and revenue is paid out to owners, reducing the chance of errors and ensuring streamlined owner payments. With secure booking management and control over Short-Term Rental booking financials, property managers can maintain consistent records and build trust with property owners through clear and reliable payouts.

Login to your Clearing account and navigate to the 'Statements' section in the side menu.

Once there, go to the completed statement to lock a booking. Look for the lock symbol next to the booking. A red lock symbol indicates that the booking is currently unlocked, meaning that any updates from your PMS will still sync with Clearing.

Click on the specific booking you want to lock. Once clicked, it will open a new window with the booking details. At the top, find the “Fully locked” switch and turn it on to lock the booking. Once the booking is locked, it will change to green, indicating that it is now secured and will no longer sync with any updates from your PMS.

If you need to make changes, click the green lock symbol to unlock the booking. This will allow Clearing to sync any updates made in your PMS.

Go to the owner statement view and click on “Lock bookings”. This will lock all bookings within the current statement, making it easy to manage multiple bookings at once. The lock function is only available once you save the statement.

Click on the Settings button.

Once clicked, you will have a window of owner statement settings. Here, you can enable the option to automatically lock bookings when paying or saving a statement. This setting ensures that no further updates to booking financials can be made after a statement has been finalized or paid.

Take advantage of Clearing’s booking locking feature to secure your bookings and eliminate unwanted changes after OTA payouts have been processed and booking transactions have been reconciled. By leveraging the real-time property management software integration, which provides automated booking updates, you can keep your data consistent and ensure transparent financials for property owners.

Ready to streamline your Short-Term Rental booking management and enhance owner transparency?

Connect with us today for a personalized demo and discover how to fully lock a booking within Clearing.

Explore our comprehensive knowledge base today to dive deep into Clearing's features and embark on a journey to revolutionize your booking management experience.

Clearing is a Financial Technology Company, not a bank.