Receipt management is an important part of financial record-keeping for property managers. Clearing simplifies the process by providing a centralized way to upload, organize, and manage receipts, helping ensure accurate documentation of property-related expenses.

With AI-powered receipt parsing, Clearing can automatically extract key details such as receipt totals and line item amounts. Users can also categorize expenses, allocate taxes, and split transactions as needed. Receipt management is available both on the web platform and through the Clearing mobile app, making it easy to manage expenses from anywhere.

Login to your Clearing account and navigate to the "Documents" section in the side menu. Select "Receipts" to access the receipt management section, where you can find all the receipts uploaded in the system (whether through the mobile app or web app).

Once in the "Receipts" section, locate the "Upload files" button and click on it to initiate the process of adding receipts to the Clearing system.

Upon uploading a receipt, Clearing's AI engine will automatically parse through the document, extracting key information such as the total amount, merchant details, and individual line items.

Review the parsed data to ensure accuracy, and edit any discrepancies or missing information as needed.

You can specify each line item based on its Category, Asset, Homeowner, and how it should be billed with our Trust Accounting field. Further, if you need to adjust the tax information, totals, or description details, you can override these with your own data as well. The receipt will be visible, so total of all line items should still add up to the overall receipt amount.

You can click on “Allocate tax to each item” button to allocate taxes to each line item in the receipt. This ensures accurate financial reporting and efficient tax calculations.

Additionally, you can add more line items if the total receipt amount needs to be split further using the "+ Add item" button. This will add another line item to the receipt line item section and will allow you to match the individual line items in more detail. Use this you’d like to get even more granular with your allocations than the original receipt provided.

Click the "Find match" button. This button helps streamline the reconciliation process by matching uploaded receipts with corresponding bank transactions within the system. The system will look through transactions and find matching options, to which you will be able to connect the receipt to the confirmed bank transaction. Categorizations for the match will also pull through, bookkeeping the receipt.

Once the match is found, and confirmed, click on “Match”.

Click on “Configure AI Settings” option to customize Clearing's AI settings to align with your specific business needs and preferences. You can configure the AI to recognize keywords or patterns in receipts, and map receipts to specific assets or properties.

Moreover, you can also filter transactions based on predefined categories, streamlining the receipt management process even further.

Take advantage of Clearing's mobile app to manage receipts conveniently on the go. 

Simply download the Clearing mobile app, log in to your account, and use the app to upload, categorize, split, and track receipts from the convenience of your mobile device.

This mobile functionality enhances flexibility and ensures that no receipts are overlooked, even when you're away from your desk. Specific permissions can be set up for employees to be able to use the app, but not access other parts of the software that are not relevant to their job function.

We hope you got the Clearing help you needed! If not, reach out to a human via that little chat box on the bottom right corner of your screen. We’re always here for you and your Clearing needs.