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Clearing’s integration with Amazon Business offers Short-Term Rental (STR) property managers a streamlined solution for automating expense tracking and financial reconciliation. By connecting your Amazon Business account to Clearing, you can automatically import purchase data, match transactions to bank or credit card feeds, and simplify owner reimbursements—all within a few clicks.

Managing expenses across multiple properties and owners can be complex. This integration simplifies the process by:

Log in to your Clearing account and navigate to the “Integrations” section.

Next, find Amazon Business and click “Connect”. Follow the prompts to authorize the connection between Amazon Business and Clearing.

Once you have connected your Amazon Business account, navigate to “Transactions” and click “Import transactions”.

From here, you can select “Import from 3rd parties” and “Import Amazon Orders” to get started.

The previous 3 months of Amazon orders will be pulled in by default. If you want to refresh the orders from the last two weeks, you can do so through the “Refresh order last 2 weeks” button. If the payment method used to purchase the order is connected to Clearing, you can always match the orders with the Amazon transactions in the bank feed. Do this by selecting “Match orders with existing Amazon transactions”.

Click “Settings” on the main screen of the integration, shown in the last step. Once clicked, you’ll be able to configure how your Amazon product categories map to Clearing’s expense categories, and how Amazon custom fields map to specific assets in Clearing.

Map Amazon product categories to your existing Clearing categories to ensure accurate expense classification.

Utilize custom fields in Amazon Business (e.g., "Property" or "Location") to assign purchases to specific assets in Clearing.

Once the mapping mechanisms have been established, update the “Business Info” tab to tie the “Amazon Business Info” fields to the “Corresponding asset in Clearing”.

It is also possible to map the Amazon custom field of “Memo” to the memo of the transaction, if you want to define this differently on a transaction. If this transaction is made “Reimbursable” then the memo can appear on the owner statement so that clients understand what the purchase was for, more clearly.

Clearing will automatically match Amazon orders to corresponding transactions in your bank or credit card feeds. View this in the transaction tab. If it is an Amazon order mapped to a transaction, there will be a note on the transaction that indicates it was categorized through the Amazon Business integration.

If an Amazon order does not have access to the transaction, because the payment method is not connected to Clearing, select the unconverted Amazon orders and convert them into reimbursable expenses. Next, assign them to the appropriate owner statements.

Congratulations on taking a significant step toward streamlining your Short-Term Rental property management expenses! The integration between Clearing and Amazon Business marks the end of manual purchase tracking and the beginning of a more automated, organized, and scalable back-office operation.

Imagine turning complex expense reconciliation into a hands-off process. With Clearing and Amazon Business working together, you can eliminate manual data entry, reduce errors, and ensure every Amazon order is categorized, mapped, and ready for reporting or owner reimbursement—effortlessly.

Our dedicated support team at Clearing is here to guide you through the setup and answer any questions along the way. As you begin using this powerful integration, we’re excited for you to experience how much time, clarity, and confidence it can add to your financial workflows.

📚 Stay updated with our knowledge base and product updates for more ways to automate your Short-Term Rental operations with Clearing.

🚀 Not yet a client? Request a personalized demo and discover how Clearing + Amazon Business can elevate your STR expense management.

Clearing is a Financial Technology Company, not a bank.