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Co-hosting is a popular structure for Short-Term Rental operators managing properties on behalf of ownersâespecially on channels like Airbnb. But with different financial responsibilities and revenue splits compared to full trust accounting, co-hosting requires a unique approach to reporting.
Clearingâs Co-Host Statements make it easy to manage these dynamics, letting you clearly break down what the owner keeps, what they owe, and what passes through the management company.
In this article, youâll learn how to enable co-host statements, tag bookings correctly, apply custom rules, and generate statements for co-hosted properties. For a primer on co-hosting financials, see our blog post on financial management for cohosts.
Step 1: Enable Co-Host Statements
Login to Clearing and navigate to Statements > Co-host statements, then click Settings.
Click Activate Co-host statements.
Step 2: Tag Co-Host Bookings Automatically
Navigate to Rules > On Bookings > Co-Host
[Optional] Step 2.2: Create a âCo-Hostâ Asset Tag
Go to Categories and create an asset tag called âCo-hostedâ. If you donât have a tag group created yet, you must create one first or while creating the tag using the â+â button - you could call it âAsset Groupsâ, for example. Finish creating the tag, and add it to the Asset Group. Once created, add the Co-hosted asset tag to the relevant assets.
Use this tag as a filter in your Co-host rule to only apply the rule to specific listings - See step 2.3.
Step 2.3: Create the Rule to Tag Bookings
Set up your rule to automatically tag bookings as co-hosted.
You can create multiple Co-host Rules if different channels or owners require unique configurations.
Step 3: Apply Financial Rules to Co-Host Bookings
Every booking financial line must either be tagged as:
âKept by Ownerâ â amounts that the owner keeps after platform payout
âTo Collect from Ownerâ â amounts the owner owes the manager (cleaning, platform fees, etc.)
Step 3.1: Create a Custom Rule
Navigate to Rules > On Bookings > Custom Rules.
We recommend you create at least two custom rules:
One rule for categories that should be marked as Kept by Owner
One rule for categories that should be marked as To Collect from Owner
Tips for setting up rules:
Use the checkbox to restrict rules to only apply to co-host bookings
You can include multiple categories per rule
If a category is already excluded by an âOther Formula,â do not add it to your custom rule
If youâre using a formula (like Net Accommodation Fare) that outputs a new line, ensure the formulaâs Co-host Output option is enabled
Step 3.2: Review the Booking & Rule
After applying rules, go to a Co-host booking to review the ruleâs functionality. You can add a filter on the Bookings page under âBooking Detailsâ to filter for all Co-host bookings.
Once the rule has been applied, all booking financial line item should be tagged as either âKept by Ownerâ or âTo Collect from Ownerâ, or be âExcludedâ.
Step 4: Create Co-Host Statements
Go to Statements > Co-host Statements. Select the owner and date range. Adjust custom settings on the page, if needed. When ready, click Generate to view and publish the statement.
Many of the capabilities here will remain similar to the Owner Statement (publishing, saving, etc.). The differences are how the financials are used, which you can see in the statement summary.
Note: Statements will only appear in the owner portal if the setting âDisplay Co-host Statements In Portalâ is enabled on the ownerâs profile. You can bulk enable this for multiple owners using the Bulk Actions menu in the Owners section.
Step 5: Thatâs It!
Youâve created your first Co-host statement! Rock on! đ¤
Co-hosting models introduce more complexity than traditional trust accountingâespecially when it comes to splitting responsibilities, tracking reimbursements, and reporting clearly to owners. But with Clearingâs Co-host Statements, you can deliver professional, audit-ready financials with full transparency.
By setting up the right automation rules and booking logic, youâll eliminate manual spreadsheet workflows and help owners understand exactly what theyâre earning and what they owe.
Co-hosting, but not using Clearing?
Book a personalized demo with our team and weâll walk you through our Co-host setup.
For more on Co-hosting, explore our comprehensive knowledge base today to dive deep into Clearing's features and embark on a journey to revolutionize your Short-Term Rental financial management experience.
Clearing is a Financial Technology Company, not a bank.