📽️ Videos
Co-hosting is a structure where a property manager operates a property on behalf of an owner, typically on channels like Airbnb, with different financial responsibilities and revenue splits compared to full trust accounting. Clearing's Co-Host Statements let you clearly break down what the owner keeps, what they owe, and what passes through the management company.
For an overview of all statement types, see Owner Statements in Clearing: Overview & Statement Types.
Step 1: Enable Co-Host Statements
Navigate to Statements → Co-host Statements, then click Settings.
Click Activate Co-host statements.
Step 2: Tag Co-Host Bookings Automatically
Navigate to Rules → On Bookings → Co-Host.
Optional: Create a "Co-Host" Asset Tag
Go to Categories and create an asset tag called "Co-hosted." If you don't have a tag group yet, create one first (e.g., "Asset Groups") using the + button. Once created, add the tag to the relevant assets. If you have multiple co-host models, create multiple tags and use them to filter your co-host rule to specific listings.
Step 2.3: Create the Rule to Tag Bookings
Set up your rule to automatically tag bookings as co-hosted. You can create multiple Co-host Rules if different channels or owners require unique configurations.
On the right-hand side of the rule, there are two checkboxes:
The first determines whether the channel directly splits the payout and pays your management commission to your bank account. Only Airbnb does this currently. If checked, you don't need to invoice your management commission — it's already collected.
The second is used when you collect your management commission from the owner and it goes directly to your operating account (not your trust account). If the commission goes to trust, you still need to track the amount to move from trust to operating. If it goes directly to operating, you don't — and the commission won't appear in your Management Statement or Allocation Report.
Step 3: Apply Financial Rules to Co-Host Bookings
Every booking financial line must be tagged as one of the following:
Kept by Owner — amounts the owner keeps after platform payout
To Collect from Owner — amounts the owner owes the manager (cleaning fees, platform fees, etc.)
Already Collected in Operating — only used if the channel pays a fee directly to your operating account, such as a cleaning fee
Step 3.1: Create Co-Host Allocation Rules
Navigate to Rules → On Bookings → By Financial Type and use the field in the top right corner to assign a new allocation when a booking is tagged Co-Host.
Step 3.2: Create Co-Host Custom Rules (if needed)
Use the checkbox on the left to apply the rule only to co-host reservations. Note: since adding the Co-host field in Rules by Financial Type, custom rules are not always necessary.
Tips for setting up rules:
Use the checkbox to restrict rules to only apply to co-host bookings
You can include multiple categories per rule
If a category is already excluded by an "Other Formula," do not add it to your custom rule
If you're using a formula (like Net Accommodation Fare) that outputs a new line, ensure the formula's Co-host Output option is enabled
Step 3.3: Review the Booking & Rule
After applying rules, go to a Co-host booking to review. You can add a filter on the Bookings page under "Booking Details" to filter for all Co-host bookings.
Once the rule has been applied, all booking financial line items should be tagged as either "Kept by Owner," "To Collect from Owner," or "Excluded."
Step 4: Create Co-Host Statements
Go to Statements → Co-host Statements. Select the owner and date range. Adjust custom settings on the page if needed. When ready, click Generate to view and publish the statement.
Many capabilities here are the same as owner statements (publishing, saving, etc.). The difference is in how the financials are structured, which you'll see in the statement summary.
Note: Statements will only appear in the owner portal if the setting "Display Co-host Statements In Portal" is enabled on the owner's profile. You can bulk enable this for multiple owners using the Bulk Actions menu in the Owners section.
Need more help?
We hope you got the Clearing help you needed! If not, reach out to a human via that little chat box on the bottom right corner of your screen. We're always here for you and your Clearing needs.
Clearing is a Financial Technology Company, not a bank.