How to Enable & Create Co-Host Statements in Clearing

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Co-hosting is a popular structure for Short-Term Rental operators managing properties on behalf of owners—especially on channels like Airbnb. But with different financial responsibilities and revenue splits compared to full trust accounting, co-hosting requires a unique approach to reporting.

Clearing’s Co-Host Statements make it easy to manage these dynamics, letting you clearly break down what the owner keeps, what they owe, and what passes through the management company.

In this article, you’ll learn how to enable co-host statements, tag bookings correctly, apply custom rules, and generate statements for co-hosted properties. For a primer on co-hosting financials, see our blog post on financial management for cohosts.

Login to Clearing and navigate to Statements > Co-host statements, then click Settings.

Click Activate Co-host statements.

Navigate to Rules > On Bookings > Co-Host

Go to Categories and create an asset tag called “Co-hosted”. If you don’t have a tag group created yet, you must create one first or while creating the tag using the “+” button - you could call it “Asset Groups”, for example. Finish creating the tag, and add it to the Asset Group. Once created, add the Co-hosted asset tag to the relevant assets. If you have multiple Co-Host models, you can create multiple tags.

Use this tag as a filter in your Co-host rule to only apply the rule to specific listings - See step 2.3.

Set up your rule to automatically tag bookings as co-hosted.

You can create multiple Co-host Rules if different channels or owners require unique configurations.

On the right hand side, you’ll find 2 checkboxes:

The first one determines if channel directly splits the payout and pays your management commission directly to your bank account. Only Airbnb does that for now. If you check this box, you don’t need to invoice your management commission, it is already collected.
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The second checkbox is to be used when you are collecting your management commission from the owner (whether from the channel directly or by invoicing them) and the money goes directly to your operating account and not to your trust account. If the money goes to your trust account, you still need to track the amount to move from trust to operating. If the money already goes to your operating, you don’t need to account for this amount to move from trust to operating. Thus, the commission for these bookings will not appear in your Management Statement or Allocation Report.
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Every booking financial line must either be tagged as:

Navigate to Rules > On Bookings > By Financial Type and use the new field that appears in the top right corner to assign a new allocation when the booking is tagged Co-Host.

Step 3.2: Create your Co-Host Custom Rules as needed
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Using the checkbox on the left to apply it only to Co-Host Reservations. Note: since adding the field in Rules by Financial Type, custom rules are not always necessary.
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After applying rules, go to a Co-host booking to review the rule’s functionality. You can add a filter on the Bookings page under “Booking Details” to filter for all Co-host bookings.

Once the rule has been applied, all booking financial line item should be tagged as either “Kept by Owner” or “To Collect from Owner”, or be “Excluded”.

Go to Statements > Co-host Statements. Select the owner and date range. Adjust custom settings on the page, if needed. When ready, click Generate to view and publish the statement.

Many of the capabilities here will remain similar to the Owner Statement (publishing, saving, etc.). The differences are how the financials are used, which you can see in the statement summary.

You’ve created your first Co-host statement! Rock on! 🤘

Co-hosting models introduce more complexity than traditional trust accounting—especially when it comes to splitting responsibilities, tracking reimbursements, and reporting clearly to owners. But with Clearing’s Co-host Statements, you can deliver professional, audit-ready financials with full transparency.

By setting up the right automation rules and booking logic, you’ll eliminate manual spreadsheet workflows and help owners understand exactly what they’re earning and what they owe.

Co-hosting, but not using Clearing?

Book a personalized demo with our team and we’ll walk you through our Co-host setup.

For more on Co-hosting, explore our comprehensive knowledge base today to dive deep into Clearing's features and embark on a journey to revolutionize your Short-Term Rental financial management experience.

Clearing is a Financial Technology Company, not a bank.