Assets are how Clearing organizes your properties for reporting, bookkeeping, rules, and statements. This article covers everything in the Assets tab: where assets come from, every setting inside an individual asset, and the filters and bulk actions available across your full asset list.

For quick answers to common questions, see FAQs About Clearing's Assets & Owners Module.

Go to "Assets and Owners" in the left-hand menu to see all of your assets. By default this opens to the Assets tab, which shows your full list along with a count at the top, for example "30 total active listings."

Assets are imported automatically from your PMS. Whenever a new asset is added in your PMS, it syncs over to Clearing.

If you've already added a new listing in your PMS, click "Refresh Listings from PMS" rather than creating it manually. Only use "New Individual Asset" for a listing that doesn't exist in your PMS yet, since a manually created asset won't be linked to your PMS.

Once an asset is linked to your PMS, opening it shows a PMS ID at the top. The PMS ID is what confirms the asset is linked to your PMS. A manually created asset won't have one.

The General Details section holds the asset's name, PMS ID, Clearing ID, time zone, and address. Set the time zone to match where the property is actually located, it affects how booking dates display.

Every asset needs a main owner assigned. This is required for a commission formula to apply to that asset.

You can also add additional owners for visibility. This is optional and only affects visibility, not billing. An additional owner can:

For more ways to share visibility and access, including splitting financials between co-owners, see Using the Co-Owner Feature in Clearing.

Assets can be organized into groups or given tags. Both make rules easier to scale, since a rule based on a group or tag applies automatically to any asset you assign to it, rather than needing to be updated by hand every time you add a new asset.

Groups are useful when a set of assets shares a characteristic that affects a rule, for example different tax rates by city or county. Rather than writing one rule per asset, create a group per location, assign each asset to the right group, and build your tax rule against the group. Any new asset just needs to be assigned to the correct group, the existing rule handles the rest.

Tags work well for exceptions that don't map to a clean group, for example if one owner keeps the cleaning fee (because they pay the cleaner) while all your other owners have you collect it. Add a tag like "owner collects cleaning fee" to that owner, then build a rule that sends the cleaning fee to the owner only for assets or owners with that tag.

To create a group, click "New Group" in the top right of the Assets tab, name it, and click "Create." To create a tag, go to "Categories" in the left-hand menu, click "Tags" at the top, then "New Tag."

Once a tag exists, go back to Assets and either open an individual asset to add it, or bulk select assets and use "Bulk Action" to apply a group or tag to several at once. The same bulk approach works for time zone.

Billing is based on active listings, and inactive listings won't pull in new reservations. If you no longer manage a listing, mark it inactive from within the asset. All historical data stays in Clearing, no new data comes in, and you're no longer billed for that asset.

If an asset is missing reservations, use "Find missing bookings from this asset" inside the asset. You can either find bookings that checked in 60 days ago or after with one click, or choose a specific date to find missing bookings since then.

These settings control what's included in an asset's expected payout number during booking reconciliation, which is what gets compared against actual bank transactions:

There's also an Airbnb bank deposit split setting. If you split Airbnb deposits directly (a co-host model, for example an owner keeps 50% and you keep 50%), enter the percentage you retain for that asset. Only set this if it's not 100%.

Most of these settings relate to co-hosting models and are typically configured during onboarding.

Some owners use one bank account across all their assets, others use a different account per asset. Use "Recipient Bank Account" to attach a bank account specific to this asset, which enables direct payments through Clearing when paying an owner statement by asset.

"Default Bank Account for Payments" sets which trust account statements for this asset are paid from. Most PMs use a single trust account, but if you use a trust account per owner or per asset, this ensures the right account is used automatically.

This section lists every rule that currently applies to the asset, commission formulas, custom formulas, fee-per-booking rules, and anything else. If you're auditing your rule setup, this is the fastest way to confirm everything is configured as expected for a specific asset.

Set a default cleaning rate and a default cleaning vendor for the asset, both are used when tracking and paying cleaner expenses in the Payables section. These defaults can be overridden on individual bookings when needed.

At the bottom of an asset, "Used In" shows how many transactions, resolution payouts, and booking financials reference that asset, for example "154 transactions, 15 resolution payouts, 319 booking financials." Always check this before deleting an asset, since it confirms whether any data is still tied to it.

From the main Assets tab, you can filter to assets without a time zone set, assets without an owner, hide inactive assets, or show only inactive assets. You can also filter by group or by owner.

To bulk rename assets, export your current asset list as a CSV, update the names in the file, then re-upload it.

Bulk select any combination of assets and use "Bulk Actions" to update several at once, including owner, group, tag, time zone, reconciliation settings (include resolution payouts, include commission, only match on commission), and status (for example, marking several assets inactive at once).

If an asset changes owners, in the Owner section of the asset you'll see an option that says "If this asset changed owners, please click here to proceed."

To preserve historical financial records, we recommend using this option to create a new asset under the new owner rather than reassigning the existing asset. Reservations with a recognized date on or after a cutoff date you choose are automatically reassigned to the new asset and owner, while everything before that date stays with the original owner's historical records.

Once you select the new owner and cutoff date and confirm, Clearing automatically:

To make the change:

If you need to track expenses for a listing before it exists in your PMS (for example, onboarding costs for a new property), you can create a temporary asset manually:

Once the real asset syncs in from your PMS, merge the temporary asset's data into it:

We hope you got the Clearing help you needed! If not, reach out to a human via that little chat box on the bottom right corner of your screen. We're always here for you and your Clearing needs.

Clearing is a Financial Technology Company, not a bank.