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What are rules?
Rules in Clearing are tools that automate manual tasks related to bookkeeping and organizing your bookings. They can be applied to transactions and bookings to categorize, allocate, and manage various aspects of your financial data efficiently.
What is the best way to automate my bookkeeping with rules?
The most effective way to automate bookkeeping is by creating and applying rules based on criteria such as accounts, merchants, categories, and more. This systematic approach allows you to categorize and manage your financial data efficiently.
How do I apply a rule?
To apply a rule, first create the rule by specifying the criteria and actions you want to automate.
Once the rule is created, you can apply it to existing data by clicking the three dots, or have it automatically applied to new transactions or bookings that meet the specified criteria.
Are rules applied automatically?
Rules are designed to apply automatically to new transactions or bookings that meet the specified criteria.
Additionally, you can manually apply these rules to existing data to ensure consistency across your financial records.
What is the difference accounting between rules on Transactions and on Booking financials?
Rules on transactions are typically used for managing expenses you've paid for, focusing on source-of-truth data.
In contrast, rules on booking financials apply to financial items related to bookings sent by your property management system.
While transactions handle the actual financial data, booking financials deal with the financial aspects specific to individual bookings.
How do I set up rules by categories?
Simply go to the "Rules" module and select "By Bookings" or "By Transactions" and use the "By Category" tab.
What are custom rules on transactions?
Custom rules on transactions are criteria-based rules that allow you to automate the management of transaction data.
These rules can be applied based on dimensions such as merchants, categories, amounts, and other relevant factors, streamlining the processing and categorization of your financial transactions.
What are custom rules on bookings?
Custom rules on bookings are similar to rules on transactions but are specifically applied to booking financials.
These rules can be created based on criteria such as categories, channels, assets, descriptions, and amounts, allowing you to automate the processing of booking-related financial data efficiently.
How can I map Clearing categories with my QuickBooks chart of accounts?
You can map Clearing categories with your QuickBooks chart of accounts by using the "Rules by Category" section.
When setting up rules, you have the option to map Clearing categories to the corresponding accounts in your QuickBooks chart of accounts, ensuring seamless integration and accurate financial reporting.
How can I map assets with my QuickBooks classes?
For mapping assets with QuickBooks classes, use the "Rules by Asset" section. This allows you to link Clearing assets to specific classes in your QuickBooks account, ensuring accurate mapping when pushing data from Clearing to QuickBooks.